Living Plans in Action: Real-Time Stakeholder Refinement of Professional Learning Designs

The Evolution Challenge

Creating a professional learning plan is just the beginning. The real work lies in keeping it alive, responsive, and truly owned by your community. This workshop demonstrates how AI-enhanced feedback loops can transform any PL plan from a static document into a dynamic framework that evolves with your stakeholders’ needs throughout its entire lifecycle.

Continuous Engagement, Continuous Improvement

Whether you’re developing a new plan or three years into implementation, stakeholder voice is critical. Yet traditional feedback methods—annual surveys, committee meetings, suggestion boxes—often arrive too late or get lost in synthesis. This session models how AI tools can help you gather, understand, and integrate diverse perspectives in real-time, keeping your plan relevant at every stage.

Dynamic Refinement at Any Stage

Professional learning plans need different types of input at different moments. This workshop demonstrates AI-enhanced approaches for:
Gathering foundational input during initial development, Collecting implementation insights as initiatives unfold, Synthesizing mid-course corrections when challenges arise, Integrating year-end reflections for continuous improvement

What Participants Experience

  • Select a plan section and implementation stage relevant to their current needs
  • Submit feedback from multiple stakeholder perspectives using voice, text, or visual inputs
  • Watch AI rapidly synthesize themes while preserving diverse viewpoints
  • Practice protocols for evaluating which insights to integrate now versus later
  • Make real-time refinements that balance responsiveness with strategic coherence

Participants Leave With:

  • Stage-specific feedback protocols (development, implementation, revision)
  • AI-enhanced synthesis workflows that handle volume without losing nuance
  • Communication templates that show stakeholders their impact
  • Strategies for maintaining plan integrity while staying responsive

Learning Outcomes:

  • Design Adaptive Feedback Systems – Create feedback approaches appropriate to different plan stages, from initial input to implementation adjustment to annual revision
  • Leverage AI for Synthesis Scale – Use AI tools to handle increased feedback volume and frequency without overwhelming planners or oversimplifying insights
  • Maintain Strategic Coherence – Balance responsiveness to feedback with plan integrity, using protocols that distinguish between improvements and mission drift
  • Build Continuous Engagement – Transform stakeholder input from episodic events to ongoing dialogue that keeps plans relevant and owned
  • Communicate Impact Transparently – Develop clear ways to show stakeholders how their feedback shapes decisions, building trust and sustained participation

Facilitated By

Scott Williams

Associate Director of Educational Programs, Shanghai American School

Scott Williams is Associate Director of Educational Programs at Shanghai American School (SAS), where he empowers learning, enables collaboration, and bridges ideas across diverse educational contexts. With 23 years of experience spanning four countries, Scott architects comprehensive systems that integrate curriculum design, professional learning, and coaching to translate research into measurable classroom impact.
At SAS, Scott leads strategic development of curriculum initiatives and the Coaching Program, working with 15 instructional and technology coaches across two campuses. His approach, informed by emerging AI applications and evidence-based practices, has transformed coaching from helpful conversations to evidence-rich growth cycles that elevate both teaching practice and student learning.
A skilled facilitator with deep expertise in collaborative team development, Scott leverages coaching foundations and research-based facilitation strategies to navigate complexity and build collective capacity. His systems innovations address the adaptive challenges facing modern education—from aligning curriculum frameworks and professional development systems to implementing knowledge management tools under the “One School” vision. Through this work, he creates sustainable structures where educators thrive and students succeed.