• Make Your Case

The following template letters may be helpful for you if you are an educator writing to your principal to convince the school to finance your attendance.

Please copy and paste and feel free to modify as necessary!

Dear [Approval’s Name],

I am writing to request your approval to attend the AI & the Future of Education (AIFE) conference, which will be held at NIST International School, Bangkok from 30 October – 1 November 2026

A little bit of background about the AIFE conference, after its first successful appearance in Bangkok back in November 2024, then Jakarta in 2025 and Yokohama in April 2026, this conference is now coming back to Bangkok to bring together EdTech leaders, educators and fellow AI enthusiasts that are eager to make a difference in the future of education.

The details for the upcoming event are still coming together but information on the previous events gives you a good sense of what to expect:

  • An average of of 250+ attendees from a 20+ countries for the three days of pre-conference workshop and main conference days
  • 30+ sessions of in-person sharing, including a one-day pre-conference workshop, two days of main conference sessions that include Think Tank sessions, Research Sharings, Book Talks, Model Lesson Sharings, Deep-dive Workshops – all focusing on AI in Education!
  • 30+ international experts spoke at #AIFE25. We’ve welcomed AI experts from all across the globe at AIFE 2025, this includes speakers from China, Hong Kong, India, Indonesia, Japan, Malaysia, South Korea, Thailand, UAE, USA, and Vietnam.
  • Close to 40 hours of AI-related professional learning over the 2.5 days (pre-conference and main conference days). Talk about the continuous learning opportunities for educators!

I believe that attending this conference would be a valuable professional development opportunity for me. I would have the opportunity to learn from some of the world’s leading educators, and I would be able to bring back new ideas and strategies that I could use in my classroom.

Here is a quick breakdown of the costs to cover our attendance to the conference as a team of three (or more):

  1. For the Main Conference: Pricing from $475USD per person (group discounts available)
  2. For the pre-conference workshop, I am keen to join Practical AI Integration for Educators 
  3. Hotel Costs: NYSA Hotel at $130USD per night
  4. Flights: Google flights search
  5. Estimated travel costs: (below for reference)

I appreciate your consideration of my request. Thank you for your time and attention.

Sincerely,

[Your Name]